Privacy Policy

§ 1 General provisions

This privacy policy defines the rules and scope of processing personal data of the Users using the Website and/or Services, their rights, as well as the obligations of the Service Provider as the administrator of such data.

The terms used in this Privacy Policy shall have the following meaning:

§ 2 Personal data

The administrator of personal data is the Service Provider. In all matters related to the processing of personal data, Users may contact the Administrator by e-mail at the following address: [email protected] or by post to the address of the Service Provider (Zdalna Fundacja, ul. Długa 29, 00-238 Warsaw).

The Administrator may process the User's personal data for the purposes of:

1. conclusion of a contract between the User and the Administrator and its performance, as well as the provision of Services by the Administrator for the User (Article 6(1)(b) of the GDPR) – such processing is necessary for the conclusion, performance of the contract and the provision of Services by the Administrator;
2. establishing claims, pursuing them or defending against them (Article 6(1)(f) of the GDPR) – processing is necessary for the purposes of the Administrator's legitimate interest, which is the protection of the Administrator's legal interests;
3. fulfilling the legal obligations imposed on the Administrator, resulting from the relevant provisions of law (Article 6(1)(c) of the GDPR) – such processing is necessary for the Administrator to fulfill the legal obligation;
4. creating lists, analyses, statistics for the Administrator's internal needs (including reporting, planning the development of services, development work in the Administrator's system, creating statistical models) – such processing of the User's personal data is necessary to implement the Administrator's legitimate interest (Article 6(1)(f) of the GDPR), which is the analysis and development of business;
5. implementing new or developing solutions/functionalities of the Administrator's systems/applications (development of application functionalities, testing new solutions introduced, analyzing the type of necessary to introduce new functionalities, creating analytical tools/reports, etc.) – such processing of the User's personal data is necessary to implement the Administrator's legitimate interest (Article 6(1)(f) of the GDPR), which is the development and ensuring the security of the Administrator's systems/applications;
6. in order to respond to the User's message and communicate with the User – such processing of your personal data is necessary to implement the Administrator's legitimate interest (Article 6(1)(f) of the GDPR), which is the ability to respond to the User's message and communicate with the User.

Providing personal data by the User is voluntary, but providing data such as: (i) e-mail address and (ii) name and surname, is necessary for the Administrator to provide Services to the User (including requesting AI Teammates), as well as to consider complaints or correspondence with Users (failure to provide the abovementioned data will result in the inability to conclude the Services, as well as to consider complaints or correspondence with Users).

The Service Provider does not use Users' personal data for direct marketing purposes.

Personal data of the Users will not be used for automated decision-making, including profiling.

The recipients of the Users' personal data will be the following entities cooperating with the Administrator:

• Remote Sensei sp. z o. o. with its registered office in Warsaw (KRS: 0001040776);
• a company providing accounting services to the Administrator;
• a company providing courier services to the Administrator;
• a law firm providing legal services to the Administrator;
• a company providing data hosting services to the Administrator;
• a company providing IT services to the Administrator;
• a company providing remote communication tools to the Administrator;
• entities to which the Administrator is legally obliged to provide data;
• entities providing analytical and marketing services, a task management tool, instant messengers that may transfer personal data outside the EEA, where they are processed in accordance with the requirements of applicable local law and standard contractual clauses and relevant decisions of the European Commission, i.e. Google LLC, Asana Inc.

The Users' personal data will be stored:

• for the duration of the contract / performance of the Services – in the case of personal data that is processed in order to conclude and perform the contract and provide the Services;
• until the expiry of the limitation periods – in the case of personal data that is processed in order to establish claims, pursue them and defend against them;
• until the objection is successfully raised or the purpose of processing is achieved – in the case of personal data that the Administrator processes due to its legitimate interest.

In connection with the processing of the User's personal data by the Administrator, the User has certain rights:

• the right to information what personal data concerning the User are processed by the Administrator and to receive a copy of this data (the so-called right of access). The release of the first copy of the data is free;
• if the processed data becomes outdated or incomplete (or otherwise incorrect), the User has the right to request their rectification;

• in certain situations, the User may ask the Administrator to delete personal data, e.g. when:

  • the data will no longer be needed by the Administrator for the purposes of which he informed;
  • consent to data processing has been effectively withdrawn – unless the Administrator has the right to process data on a different legal basis;
  • the processing is unlawful;
  • the need to delete the data results from the legal obligation imposed on the Administrator;
• the right to transfer data to another administrator – this applies only to the User's data that is processed on the basis of a contract and in an automated manner;
• the right to object to the processing of the User's personal data for purposes arising from the Administrator's legitimate interests;
• if the User decides that the personal data being processed is incorrect, the processing is unlawful, or the Administrator no longer needs the specific data, they may request that the Administrator does not perform any operations on the data for a specific, necessary period of time (e.g. to verify the correctness of data or pursue claims), but only to store it;
• the User has the right to lodge a complaint with the President of the Office for Personal Data Protection (Prezes Urzędu Ochrony Danych Osobowych) if he/she considers that the processing of his/her personal data by the Administrator violates the provisions of the GDPR or other provisions on the protection of personal data.

§ 3 Cookies

The Website does not use cookies or similar technologies to collect information about the User's access to the Website.

§ 4 Final provisions

The Privacy Policy is an integral part of the Terms of Service.

In matters not covered by this Privacy Policy, the provisions of the Terms of Service and other relevant provisions of Polish law shall apply accordingly.

In order to ensure that the Privacy Policy meets the current requirements imposed by law at all times, we reserve the right to make changes to it at any time. The above also applies in cases where the Privacy Policy requires changes to cover new or changed products or services.